How to avoid data safety breaches
Losing your memory happens to us all from time to time. Losing your memory stick is another matter altogether, and one which can have serious consequences.
It’s how a lot of small businesses operate when moving around from site to site. Material is loaded onto a standard pen drive, and then subsequently slotted into a USB port on a machine elsewhere.
If you carry your data on a USB drive, there’s always the risk you might lose it. No research statistics, but anecdotal evidence suggests that memory sticks are the personal items second-most-likely to be lost. After contact lenses.
Of course you should always take the necessary precautions about protecting the data on it, making sure it’s backed up somewhere safe and encrypting the data on it if necessary. But we don’t always do this and so we might end up losing some valuable information.
More damaging still, especially as the General Data Protection Regulation is now in force, is the risk that your clients data will be lost – and then found by someone else. This is a significant and serious problem, and the implications of data leaks, and breaches of data protection must be confronted by everyone in business.
Our advice is that, almost without exception, do NOT use a standard pen drive (unless all you want to do is look at pictures of cats). We recommend something such as the Data Traveler Locker, a new generation of memory stick which secures personal data with hardware encryption and password protection, and can be used on both PCs and Macs.
They’re not cheap – yet – but the price to pay is a small one to be sure that your customers’ details, particularly financial information, will not fall into anyone else’s hands even if you do lose the stick.